Internet, Computer Tips and Tricks

Microsoft Outlook Keyboard Shortcuts

Microsoft Outlook Keyboard Shortcuts – 200+ Shortcuts for Windows

1. Most Useful Outlook Shortcuts

If you only want to learn the most important shortcuts, start here.

Shortcut	Action
Ctrl + Shift + M	Create new email
Ctrl + R	Reply
Ctrl + Shift + R	Reply All
Ctrl + F	Forward
Ctrl + Enter	Send email
Ctrl + S	Save draft
Ctrl + K	Insert hyperlink
Ctrl + F	Search
Ctrl + Shift + V	Move to folder
Delete	Delete message
Ctrl + D	Delete message in supported Outlook versions
Ctrl + Q	Mark as read
Ctrl + U	Mark as unread
Ctrl + Shift + I	Go to Inbox
Ctrl + Shift + O	Go to Outbox
F9	Send/Receive
Ctrl + 1	Mail
Ctrl + 2	Calendar
Ctrl + 3	Contacts/People
Ctrl + 4	Tasks/To Do
Ctrl + 5	Notes in supported classic Outlook versions

2. Outlook Navigation Shortcuts

Shortcut	Action
Ctrl + 1	Mail
Ctrl + 2	Calendar
Ctrl + 3	People/Contacts
Ctrl + 4	Tasks/To Do
Ctrl + 5	Notes in classic Outlook
Ctrl + 6	Folder List
Ctrl + 7	Shortcuts
Ctrl + 8	Journal in classic Outlook
Ctrl + Shift + I	Inbox
Ctrl + Shift + O	Outbox
Ctrl + Y	Go to folder
F6	Move between Outlook areas
Tab	Move to next control
Shift + Tab	Move to previous control
Alt + Left Arrow	Back
Alt + Right Arrow	Forward

3. New Email Shortcuts

Shortcut	Action
Ctrl + Shift + M	New email
Ctrl + Enter	Send
Ctrl + S	Save draft
Alt + S	Send message
Ctrl + K	Check/insert hyperlink
Ctrl + Shift + V	Paste without/with options depending on Outlook version
Ctrl + A	Select all text
Ctrl + C	Copy
Ctrl + X	Cut
Ctrl + V	Paste
Ctrl + Z	Undo
Ctrl + Y	Redo

4. Reply and Forward Shortcuts

Shortcut	Action
Ctrl + R	Reply
Ctrl + Shift + R	Reply All
Ctrl + F	Forward
Ctrl + Enter	Send reply/forward
Ctrl + S	Save reply as draft
Alt + S	Send

Remember these three

Ctrl + R → Reply

Ctrl + Shift + R → Reply All

Ctrl + F → Forward

These are among the most useful Outlook shortcuts.

5. Email Management Shortcuts

Shortcut	Action
Delete	Delete selected email
Shift + Delete	Permanently delete selected item in supported Outlook versions
Ctrl + Q	Mark as read
Ctrl + U	Mark as unread
Ctrl + Shift + V	Move message to folder
Ctrl + Shift + J	Mark as junk
Ctrl + Shift + I	Go to Inbox
Ctrl + Shift + O	Go to Outbox
F9	Send/Receive
Insert	Mark read/unread in some Outlook versions
Ctrl + A	Select all messages

6. Search Outlook

Searching is one of the most important Outlook functions.

Shortcut	Action
Ctrl + E	Search
F3	Search
Ctrl + F	Forward email when message is selected
Ctrl + Shift + F	Advanced Find in classic Outlook

Example

Press:

Ctrl + E

Then search for:

invoice

Outlook will search your mailbox for relevant messages.

You can then refine your search using Outlook search filters.

7. Email Selection Shortcuts

Shortcut	Action
Ctrl + A	Select all
Shift + Up Arrow	Select previous message
Shift + Down Arrow	Select next message
Ctrl + Click	Select multiple individual items
Shift + Click	Select a range
Home	First item
End	Last item
Page Up	Scroll up
Page Down	Scroll down

8. Reading Email

Shortcut	Action
Spacebar	Scroll through message/page
Shift + Spacebar	Scroll backward
Ctrl + Home	Beginning
Ctrl + End	End
Esc	Close message window in supported contexts
Delete	Delete message
Ctrl + Q	Mark as read
Ctrl + U	Mark as unread
Ctrl + R	Reply
Ctrl + Shift + R	Reply All
Ctrl + F	Forward

9. Attachments

Outlook provides keyboard access to attachments, although the exact shortcut can depend on the Outlook version and message window.

Useful keys include:

Key	Action
Tab	Move through controls
Shift + Tab	Move backward
Enter	Open selected attachment
Spacebar	Activate selected control where supported
Alt + N, A	Attachment-related Ribbon commands in supported versions

When composing an email, you can also use Ribbon KeyTips by pressing:

Alt

Then follow the letters displayed by Outlook.

10. Formatting Email Text

Shortcut	Action
Ctrl + B	Bold
Ctrl + I	Italic
Ctrl + U	Underline
Ctrl + Shift + >	Increase font size
Ctrl + Shift + <	Decrease font size
Ctrl + L	Align left in supported editors
Ctrl + E	Center
Ctrl + R	Align right
Ctrl + Shift + L	Bullets
Ctrl + Z	Undo
Ctrl + Y	Redo

11. Calendar Shortcuts

Press:

Ctrl + 2

to open Calendar.

Shortcut	Action
Ctrl + 2	Open Calendar
Ctrl + N	New appointment
Ctrl + Shift + A	New appointment in classic Outlook
Ctrl + Shift + Q	New meeting request
Ctrl + G	Go to date
Ctrl + F	Search
Alt + =	Month view in some Outlook versions
Page Up	Previous period
Page Down	Next period
Ctrl + Left Arrow	Previous period where supported
Ctrl + Right Arrow	Next period where supported

12. Create a New Appointment

In classic Outlook, you can use:

Ctrl + Shift + A

to create a new appointment.

You can then enter:

Subject
Location
Start time
End time
Reminder
Notes

and save the appointment.

13. Create a Meeting

In classic Outlook:

Ctrl + Shift + Q

opens a new meeting request.

You can add:

Required attendees
Optional attendees
Location
Date
Time
Meeting details

14. Calendar Navigation

Shortcut	Action
Ctrl + 2	Calendar
Ctrl + G	Go to date
Page Up	Previous period
Page Down	Next period
Home	Beginning of current view
End	End of current view
Ctrl + Left Arrow	Previous period where supported
Ctrl + Right Arrow	Next period where supported

15. People / Contacts Shortcuts

Press:

Ctrl + 3

to open People/Contacts in classic Outlook.

Shortcut	Action
Ctrl + 3	People/Contacts
Ctrl + N	New contact
Ctrl + F	Search
Ctrl + S	Save
Ctrl + A	Select all
Delete	Delete selected contact
Ctrl + C	Copy
Ctrl + V	Paste

16. Tasks / To Do

Press:

Ctrl + 4

to open Tasks in classic Outlook.

Shortcut	Action
Ctrl + 4	Tasks/To Do
Ctrl + N	New task
Ctrl + S	Save
Delete	Delete
Ctrl + F	Search
Ctrl + A	Select all

17. Folders

Shortcut	Action
Ctrl + Shift + V	Move selected message
Ctrl + Y	Go to folder
Ctrl + Shift + E	Create new folder in supported classic Outlook versions
F6	Navigate Outlook areas
Ctrl + 6	Folder List in classic Outlook

18. Create a New Folder

In classic Outlook, use:

Ctrl + Shift + E

to create a new folder.

You can create folders such as:

Projects
Customers
Suppliers
Accounts
Personal
Follow-up
Important

A well-organized folder structure can make email management much easier.

19. Mark Email as Read or Unread

Shortcut	Action
Ctrl + Q	Mark as read
Ctrl + U	Mark as unread
Insert	Toggle read/unread in some classic Outlook views

20. Delete Emails

Shortcut	Action
Delete	Move selected message to Deleted Items
Shift + Delete	Permanently delete in supported versions
Ctrl + A	Select all
Ctrl + Z	Undo where supported

Warning

Use Shift + Delete carefully because it may bypass the Deleted Items folder.

21. Outlook Ribbon Keyboard Shortcuts

Press:

Alt

Outlook will display KeyTips for Ribbon commands.

You can then press the corresponding letters to access:

Home
Send/Receive
Folder
View
Help
Other available commands

This is particularly useful if you want to operate Outlook without a mouse.

22. Outlook Window Shortcuts

Shortcut	Action
Alt + F4	Close Outlook
Ctrl + F6	Switch between Outlook areas/windows where supported
F6	Move through interface areas
Alt + Space	Window menu
Windows + D	Show desktop
Alt + Tab	Switch applications

23. Outlook Send/Receive

Shortcut	Action
F9	Send/Receive
Ctrl + M	Send/Receive in some classic Outlook configurations
Alt + S	Send current email

The exact Send/Receive behavior can differ between classic and new Outlook.

24. Outlook Message Flags and Follow-Up

Follow-up and flagging commands can be accessed from the message toolbar/Ribbon.

In classic Outlook, Ribbon KeyTips can be accessed by pressing:

Alt

Then use the displayed letters.

Flags can be used to mark messages for follow-up.

Examples:

Today
Tomorrow
This Week
Next Week
Custom

25. Outlook Quick Steps

Quick Steps are useful for repetitive email actions.

For example, you can create a Quick Step that:

Moves email → Marks as read → Categorizes it

Keyboard access can be available through Ribbon KeyTips depending on your Outlook version.

26. Outlook Categories

Categories help organize emails, appointments and contacts.

You can access category commands using Ribbon KeyTips:

Alt

then follow the letters displayed by Outlook.

Common categories include:

Important
Customer
Project
Follow-up
Personal

27. Outlook Calendar Views

You can change calendar views using the Calendar interface and Ribbon KeyTips.

Common views include:

Day
Work Week
Week
Month
Schedule View

Keyboard availability varies between Outlook versions.

28. Outlook Notes

In classic Outlook, Notes can be accessed using:

Ctrl + 5

This shortcut may not be available in newer Outlook versions.

29. Outlook Contacts and Address Book

Shortcut	Action
Ctrl + Shift + B	Address Book
Ctrl + 3	People
Ctrl + N	New item
Ctrl + F	Find
Delete	Delete selected contact

30. Outlook Email Writing Shortcuts

When writing an email, these shortcuts are especially useful:

Shortcut	Function
Ctrl + B	Bold
Ctrl + I	Italic
Ctrl + U	Underline
Ctrl + K	Hyperlink
Ctrl + A	Select all
Ctrl + C	Copy
Ctrl + X	Cut
Ctrl + V	Paste
Ctrl + Z	Undo
Ctrl + Y	Redo
Ctrl + S	Save draft
Ctrl + Enter	Send
Alt + S	Send

31. Outlook Search Tips

Keyboard shortcuts become even more powerful when combined with Outlook search.

Press:

Ctrl + E

and search for terms such as:

invoice

meeting

from:john

subject:report

hasattachments:yes

received:yesterday

Search operators available can vary between Outlook versions and Microsoft Search.

32. Outlook Shortcut Cheat Sheet

Shortcut	Function
Ctrl + Shift + M	New email
Ctrl + R	Reply
Ctrl + Shift + R	Reply All
Ctrl + F	Forward
Ctrl + Enter	Send
Ctrl + S	Save
Ctrl + E	Search
Ctrl + Q	Mark read
Ctrl + U	Mark unread
Ctrl + Shift + V	Move to folder
Delete	Delete
F9	Send/Receive
Ctrl + 1	Mail
Ctrl + 2	Calendar
Ctrl + 3	People
Ctrl + 4	Tasks
Ctrl + G	Go To
Ctrl + Y	Go to folder
Ctrl + Shift + A	New appointment in classic Outlook
Ctrl + Shift + Q	New meeting in classic Outlook
Ctrl + Shift + B	Address Book
Ctrl + K	Hyperlink
Ctrl + B	Bold
Ctrl + I	Italic
Ctrl + U	Underline
Alt + F4	Close Outlook

33. 30 Outlook Shortcuts You Should Memorize

If you use Outlook every day at work, learn these first:

Ctrl + Shift + M – New email
Ctrl + R – Reply
Ctrl + Shift + R – Reply All
Ctrl + F – Forward
Ctrl + Enter – Send
Ctrl + S – Save draft
Ctrl + E – Search
Ctrl + Q – Mark as read
Ctrl + U – Mark as unread
Delete – Delete
Ctrl + Shift + V – Move to folder
F9 – Send/Receive
Ctrl + 1 – Mail
Ctrl + 2 – Calendar
Ctrl + 3 – People
Ctrl + 4 – Tasks
Ctrl + G – Go To
Ctrl + Y – Go to folder
Ctrl + K – Insert hyperlink
Ctrl + B – Bold
Ctrl + I – Italic
Ctrl + U – Underline
Ctrl + A – Select all
Ctrl + C – Copy
Ctrl + X – Cut
Ctrl + V – Paste
Ctrl + Z – Undo
Ctrl + Shift + B – Address Book
Ctrl + Shift + A – New appointment in classic Outlook
Ctrl + Shift + Q – New meeting in classic Outlook

Frequently Asked Questions

What is the shortcut to create a new email in Outlook?

Press Ctrl + Shift + M.

What is the shortcut to reply to an email?

Press Ctrl + R.

What is the shortcut to reply to everyone?

Press Ctrl + Shift + R.

What is the shortcut to forward an email?

Press Ctrl + F.

What is the shortcut to send an email?

In supported Outlook configurations, press Ctrl + Enter. You may be prompted to confirm sending if Outlook's setting for that shortcut is enabled.

What is the shortcut to search Outlook?

Press Ctrl + E.

What is the shortcut to open Calendar?

Press Ctrl + 2 in classic Outlook.

What is the shortcut to open Contacts/People?

Press Ctrl + 3 in classic Outlook.

What is the shortcut to create an appointment?

In classic Outlook, press Ctrl + Shift + A.

What is the shortcut to create a meeting?

In classic Outlook, press Ctrl + Shift + Q.

What is the shortcut to mark an email as read?

Press Ctrl + Q.

What is the shortcut to mark an email as unread?

Press Ctrl + U.

What is the shortcut to move an email to another folder?

Press Ctrl + Shift + V in supported Outlook versions.

What is the shortcut to send and receive email?

Press F9 in classic Outlook.

What is the shortcut to open the Address Book?

Press Ctrl + Shift + B.

What is the shortcut to insert a hyperlink?

Press Ctrl + K.

What is the shortcut to close Outlook?

Press Alt + F4.

Outlook Keyboard Shortcuts – Quick Reference

Email

Ctrl + Shift + M → New Email
Ctrl + R → Reply
Ctrl + Shift + R → Reply All
Ctrl + F → Forward
Ctrl + Enter → Send
Ctrl + S → Save

Search

Ctrl + E → Search
Ctrl + Shift + F → Advanced Find in classic Outlook

Calendar

Ctrl + 2 → Calendar
Ctrl + Shift + A → Appointment
Ctrl + Shift + Q → Meeting

Contacts

Ctrl + 3 → People
Ctrl + Shift + B → Address Book

Email Management

Ctrl + Q → Mark Read
Ctrl + U → Mark Unread
Ctrl + Shift + V → Move
Delete → Delete

Formatting

Ctrl + B → Bold
Ctrl + I → Italic
Ctrl + U → Underline
Ctrl + K → Hyperlink

SAP Shortcut Keys

SAP Shortcut Keys List – 100+ SAP GUI Keyboard Shortcuts

1. Most Useful SAP Shortcut Keys

These are some of the most commonly used SAP GUI shortcuts.

Shortcut	Function
Enter	Confirm/execute current input
F1	Help
F2	Reserved/function-specific
F3	Back
F4	Possible Entries / Search Help
F5	Refresh/function-specific
F6	Function-specific
F7	Function-specific
F8	Execute
F9	Function-specific
F10	Menu bar
F11	Function-specific
F12	Cancel
Ctrl + S	Save
Ctrl + P	Print
Ctrl + F	Find
Ctrl + G	Find next / function-specific
Ctrl + C	Copy
Ctrl + X	Cut
Ctrl + V	Paste
Ctrl + A	Select all
Ctrl + Z	Undo where supported
Esc	Cancel/exit current action

2. SAP Navigation Shortcuts

Shortcut	Function
Enter	Confirm input
F3	Back
F8	Execute
F12	Cancel
Ctrl + S	Save
Ctrl + P	Print
Alt + F4	Close SAP window
Esc	Cancel current operation
Tab	Move to next field
Shift + Tab	Move to previous field
Arrow Keys	Navigate within controls
Page Up	Scroll up
Page Down	Scroll down
Home	Beginning
End	End

3. SAP Function Keys

Function keys are among the most important shortcuts in SAP GUI.

Key	Common SAP Function
F1	Field help
F2	Function-specific
F3	Back
F4	Possible Entries / Search Help
F5	Function-specific
F6	Function-specific
F7	Function-specific
F8	Execute
F9	Function-specific
F10	Menu bar
F11	Function-specific
F12	Cancel

Important: Function keys are context-sensitive in SAP. A key that performs one function in one transaction may perform a different function in another.

4. SAP GUI Keyboard Shortcuts

Shortcut	Function
Alt + F	File menu
Alt + E	Edit menu
Alt + G	Goto menu
Alt + S	System menu
Alt + H	Help menu
Ctrl + S	Save
Ctrl + P	Print
Ctrl + F	Find
Ctrl + G	Find next/function-specific
Ctrl + C	Copy
Ctrl + V	Paste
Ctrl + X	Cut
Ctrl + A	Select all where supported

5. SAP Transaction Code Shortcuts

One of the fastest ways to work in SAP is using transaction codes.

Press:

Ctrl + /

to move to the SAP command field in many SAP GUI configurations.

You can then enter a transaction code.

Examples

Transaction	Purpose
MM03	Display Material
MM02	Change Material
MM01	Create Material
ME23N	Display Purchase Order
ME22N	Change Purchase Order
ME21N	Create Purchase Order
MIGO	Goods Movement
MB51	Material Document List
MB52	Warehouse Stock
VA03	Display Sales Order
VA02	Change Sales Order
VA01	Create Sales Order
VL03N	Display Delivery
VF03	Display Billing Document
CO03	Display Production Order
IW33	Display Maintenance Order
FB03	Display Accounting Document
FBL1N	Vendor Line Items
FBL5N	Customer Line Items
SE16N	Table Display
SU01	User Maintenance
SM37	Job Overview

Transaction codes depend on the SAP modules and authorizations available in your organization.

6. SAP Command Field Shortcuts

The SAP command field is extremely useful for navigation.

Ends the current transaction and starts another transaction in the same session.

Example:

/nMM03

Opens a transaction in a new SAP session.

Example:

/oMM03

without a transaction code can return you from the current transaction to the initial SAP screen, depending on context.

Closes the current SAP session/window in supported SAP GUI contexts.

alone can open a new SAP session in supported configurations.

Warning: Be careful with commands such as /n because unsaved work in the current transaction can be lost.

7. SAP Field Navigation

Shortcut	Function
Tab	Next field
Shift + Tab	Previous field
Enter	Confirm input
F4	Search Help
F1	Field Help
Spacebar	Select/deselect in applicable controls
Arrow Keys	Navigate list/table
Home	Beginning
End	End

8. SAP Search Help

Press:

when the cursor is inside a field that provides search help.

SAP may display a list of possible values.

You can then search or select the required value.

Example

If you are entering a:

Material Number

place the cursor in the material field and press:

to open the available search options.

9. SAP Field Help

Press:

while the cursor is inside a field.

SAP can display information about the field, including its technical information where available.

This can be extremely useful for understanding unfamiliar SAP fields.

10. SAP Save, Back, Exit and Cancel

Key	Function
F3	Back
F8	Execute
F12	Cancel
Ctrl + S	Save
Alt + F4	Close window
Esc	Cancel current action where supported

These are some of the most important keys to learn.

11. SAP ALV Shortcuts

Many SAP reports use ALV (ABAP List Viewer).

ALV provides powerful sorting, filtering and layout functionality.

Common keyboard behavior can include:

Shortcut/Key	Function
F8	Execute report
Ctrl + F	Find
F3	Back
Page Up	Scroll up
Page Down	Scroll down
Home	Beginning
End	End
Arrow Keys	Navigate cells

The exact shortcuts available depend on the ALV implementation used by the report.

12. SAP ALV Filtering

In ALV reports, filters can generally be accessed through the toolbar/menu.

Depending on your SAP GUI and ALV version, keyboard access may be available through:

Alt + key combinations

shown by SAP's menu key tips.

The most reliable method is to use the ALV toolbar's filter function when a dedicated keyboard shortcut is not displayed.

13. SAP ALV Sorting

ALV reports commonly allow you to sort columns.

Typical options include:

Sort Ascending
Sort Descending
Sort by Multiple Columns
Remove Sort

Keyboard access varies by ALV version, so use the displayed menu key tips or toolbar shortcuts when available.

14. SAP Report Execution

The most commonly remembered execution key is:

For many SAP reports and selection screens:

F8 = Execute

Example:

You enter selection criteria in a report and press:

SAP executes the report.

15. SAP Selection Screen Shortcuts

Shortcut	Function
F8	Execute
F4	Search Help
F1	Field Help
Tab	Next field
Shift + Tab	Previous field
Enter	Confirm
F3	Back
F12	Cancel

16. SAP Multiple Selection

For fields that support multiple selection, SAP provides the multiple-selection button next to the field.

You can use it to enter:

Single values
Multiple values
Ranges
Exclusions

For example:

Material

100001

100002

100003

or a range:

100000 – 100999

This is particularly useful for SAP reporting.

17. SAP Table Navigation

When working with SAP table/list data:

Key	Function
Arrow Up	Move up
Arrow Down	Move down
Arrow Left	Move left
Arrow Right	Move right
Page Up	Previous page
Page Down	Next page
Home	Beginning
End	End

18. SAP Data Selection Shortcuts

Shortcut	Function
Ctrl + A	Select all where supported
Ctrl + C	Copy
Ctrl + X	Cut
Ctrl + V	Paste
Delete	Delete selected content
Shift + Arrow	Extend selection
Ctrl + Arrow	Move through data where supported

19. SAP Print Shortcuts

Shortcut	Function
Ctrl + P	Print
Ctrl + Shift + P	Version/application dependent
F4	Search Help where applicable

The exact print options depend on the SAP application and report.

20. SAP Favorites

SAP users can save frequently used transactions under Favorites.

This can make navigation considerably faster.

Instead of repeatedly entering transaction codes, you can organize frequently used transactions into folders such as:

Reports

Daily Transactions

21. SAP GUI Command Field Tips

The command field can be used for fast navigation.

Examples:

MM03

Open Material Display.

ME23N

Display Purchase Order.

MB51

Material Document List.

/nMM03

Start MM03 in the current session.

/oMM03

Open MM03 in another session where supported.

These commands can save significant time for experienced SAP users.

22. SAP Shortcut Keys for Production Users

If you work in SAP Production Planning, some commonly used transactions include:

Transaction	Purpose
CO01	Create Production Order
CO02	Change Production Order
CO03	Display Production Order
COOIS	Production Order Information System
MD04	Stock/Requirements List
MD05	MRP List
MM03	Display Material
MIGO	Goods Movement
MB51	Material Document List
MB52	Warehouse Stock
CS03	Display BOM
CA03	Display Routing

Your SAP system may use different transactions or custom transactions depending on your company's configuration.

23. SAP Shortcut Keys for Purchase/Materials Users

Transaction	Purpose
ME21N	Create Purchase Order
ME22N	Change Purchase Order
ME23N	Display Purchase Order
ME51N	Create Purchase Requisition
ME52N	Change Purchase Requisition
ME53N	Display Purchase Requisition
MIGO	Goods Movement
MB51	Material Documents
MB52	Stock Overview
MM03	Display Material
MM02	Change Material
MM01	Create Material

24. SAP Shortcut Keys for Sales Users

Transaction	Purpose
VA01	Create Sales Order
VA02	Change Sales Order
VA03	Display Sales Order
VL01N	Create Outbound Delivery
VL02N	Change Outbound Delivery
VL03N	Display Outbound Delivery
VF01	Create Billing Document
VF02	Change Billing Document
VF03	Display Billing Document

25. SAP Shortcut Keys for Finance Users

Transaction	Purpose
FB01	Post Document
FB02	Change Document
FB03	Display Document
FBL1N	Vendor Line Items
FBL5N	Customer Line Items
FAGLL03	G/L Account Line Items
FS00	G/L Account
F110	Automatic Payment Transactions

Transaction availability depends on your SAP version and authorizations.

26. SAP Technical Transactions

For SAP technical users and consultants:

Transaction	Purpose
SE16N	Table Display
SE11	ABAP Dictionary
SE38	ABAP Editor
SE80	Object Navigator
SE37	Function Builder
SM37	Background Jobs
SM50	Work Processes
SM51	SAP Servers
ST22	ABAP Dumps
SU01	User Maintenance
SU53	Authorization Check
SPRO	Customizing

27. SAP Shortcut Cheat Sheet

Shortcut	Function
F1	Field Help
F3	Back
F4	Search Help
F8	Execute
F12	Cancel
Ctrl + S	Save
Ctrl + P	Print
Ctrl + C	Copy
Ctrl + X	Cut
Ctrl + V	Paste
Ctrl + A	Select All
Ctrl + F	Find
Tab	Next Field
Shift + Tab	Previous Field
Enter	Confirm
Ctrl + /	Command Field in supported SAP GUI configurations
/nTCode	Start transaction in current session
/oTCode	Start transaction in new session where supported
Alt + F4	Close window

28. 25 SAP Shortcuts to Memorize

If you use SAP every day, start with these:

F1 – Field Help
F3 – Back
F4 – Search Help
F8 – Execute
F12 – Cancel
Ctrl + S – Save
Ctrl + P – Print
Ctrl + C – Copy
Ctrl + X – Cut
Ctrl + V – Paste
Ctrl + F – Find
Ctrl + A – Select All where supported
Tab – Next Field
Shift + Tab – Previous Field
Enter – Confirm
Ctrl + / – Command Field where supported
/n – New transaction in current session
/o – New session
Page Up – Scroll up
Page Down – Scroll down
Home – Beginning
End – End
Alt + F4 – Close window
F7/F8 – Context-dependent functions
Esc – Cancel current operation where supported

Frequently Asked Questions

What is the shortcut for Execute in SAP?

In many SAP GUI transactions and reports, F8 is used to execute.

What is the shortcut for Back in SAP?

F3 is commonly used for Back.

What is the shortcut for Search Help in SAP?

Press F4 when the cursor is in a field that provides Search Help.

What is the shortcut for SAP Field Help?

Press F1.

What is the shortcut for Save in SAP?

Press Ctrl + S.

How do I open another SAP transaction quickly?

In many SAP GUI configurations, use the command field and enter:

/nMM03

to start MM03 in the current session, or:

/oMM03

to open it in another SAP session.

What is the SAP shortcut to open the command field?

In many SAP GUI for Windows configurations, Ctrl + / moves focus to the command field.

Can I use these shortcuts in SAP Fiori?

Not necessarily. This article primarily covers SAP GUI for Windows. SAP Fiori uses a different browser-based interface and has its own keyboard navigation and accessibility behavior.